Data loss is something that can happen unexpectedly. You may be working on an important project and suddenly, everything gets deleted. When things like this happen, it’s difficult to recover your data.
If you’re not familiar with data backup, it’s the process of copying your files in case they’re destroyed or corrupted in some way.
If you thought insurance was all about covering your costs after a disaster, think again. In fact, data loss is rarely covered by insurance. Here’s our guide to backup and protect your business-critical data.
Always remember the 3, 2, 1 rule of data backup:
You keep 3 copies of your data, on 2 different forms of media, with 1 copy stored remotely.
Have you been following the backup rule? If you haven’t, you’re certainly not alone! But don’t worry, we’re here to help.
Backup your data using cloud backup and file sync
Cloud-based backup services are becoming more popular because they offer the convenience of being able to access data from anywhere over the Internet.
Backing up your data online can be done through services such as DropBox, Google Drive, Microsoft OneDrive or via iCloud if you have a Mac. These services offer varying amounts of storage space but are generally pretty affordable and convenient.
The biggest advantage is that these services will sync across multiple devices so that all of your information is in one place regardless of whether you’re on your home computer or travelling with your smartphone or tablet.
The biggest disadvantage is having to pay ongoing costs when you need to store large amounts of data in the cloud.
If you don’t want to pay for cloud storage, there are a few services that offer limited space for free for your most important files.
For many people, backing up to the cloud is the easiest method as it offers convenient and automatic protection for their files.
Manual Backup using external disk drives
It’s important to back up your files from your computer, whether you’re on a PC or a Mac. If you choose to do it manually, make sure you connect an external hard drive to your computer and copy all of the files that you want to keep safe in case of a problem.
If you’re using a Mac, you can use Apple’s Time Machine program, which will prompt you to back up on a regular basis. On a PC, there are plenty of great backup programs that will automatically set up regular backups, as well.
On-site Backup with Network Attached Storage
A Network Attached Storage (NAS) drive is a storage device that connects to your network allowing all devices on the same network to access the data stored on it, meaning you can access it from any device you have connected to the internet.
You can access the files from anywhere by using an app on your phone or tablet, or by logging into the web interface from any browser. The benefits of this is that you’ll be able to access and share all of your data wherever and whenever you like, meaning no more missed deadlines.
The best part about a NAS drive is that there are so many things they can do as well as just store files! They allow you to stream music and video content to Smart TVs, Blu-Ray Players and games consoles.
NAS Drives are particularly expensive pieces of equipment, especially for home-based users. However, tech-savvy consumers may prefer to use a NAS Drive due to their versatility and built-in redundancy feature.
This means that if one hard drive within the NAS fails, there are other hard drives with copies of that same data – reducing the risk of data loss greatly.
However, NAS Drives are still vulnerable to disasters such as floods, fires and accidental damage. So, you should not rely on a NAS for your sole method of backing up.
Technological failures and difficulties are a fact of modern life. No one wants to lose their data, but unfortunately it can happen at any time.
Your computer could die a slow death with a nasty virus, an unexpected OS update could render your PC unbootable, and sometimes hardware just fails. Having a secure backup of your data will save the day!